Payroll Administrator

Payroll Administrator Location: Newport Contract: Permanent Salary: £17,063 to £19,500 per annum depending on experience Role Overview Responsible for the delivery of accurate payments to staff, both weekly and monthly for a defined part of the total payroll, ensuring legislation, Terms & Conditions of Service and other Statutory and Local agreements are processed correctly. Responsible for the completion of a timely and accurate payroll within defined timescales, ensuring confidentiality of staff records at all times Responsibilities/Accountabilities • Work within the guidelines of SSCL Service Delivery and Client policies and procedures, ensuring that Audit requirements are met at all times and deadlines are strictly adhered to • Responsible for dealing effectively with queries from customers both internal and external, both by telephone or email, at all times conveying a professional and efficient attitude and pass any contentious calls to the Payroll Manager abiding by SSCL/Client policies and procedures • Reporting to the Payroll Manager for all aspects of payroll work, ensuring the continued smooth and effective running of the section and that all targets are met within defined deadlines • Responsible for ensuring that all National or Local payroll changes are dealt with in accordance with requirements, and that all customers are able to understand the changes that affect their pay • Responsible for ensuring that all documentation relating to statutory legislation and Terms & Conditions of service is kept up to date and is easily accessible to the rest of the team • Verify written responses to queries from staff, Clients and external agencies • Validation of other payroll officer’s temporary and permanent alterations to staff records. Ensure and validate that appropriate checking mechanisms are in place for other members of the team. • Ensure that all manual under/overpayments are valid and correctly calculated and payments raised (if appropriate) on a timely basis • Responsible for the completion of all basic payroll output for allocated payrolls and some higher level activities under the direction of the Payroll or Service Manager. • May be asked to undertake reconciliation of General Ledger postings, raising payment requests for Third Parties, reconciliation of HMRC submissions for compliance reasons and raising of journal requests as a specific role. • May be asked to become a specialist in a particular area such as reporting, salary sacrifice, attachment of earnings etc from time to time as required by the business, based on existing skills or where training has been provided. • Ad hoc tasks deemed appropriate to this level Job Specific Qualifications 5 GCSE’s level A-C in English and Math’s or Equivalent Essential Skills Experience and Knowledge 5 GCSE’s level A-C in English and Math’s or Equivalent Excellent communication and organizational skills The ability work in a team and build relationships with co-workers A background in investigating and resolving complex pay queries Sound understanding of PAYE, National Insurance Attention to detail The ability to work flexibly, able to respond to increased pressure of work A high level knowledge of data-input completion Ability to prioritize work load The Ability to Observe personal duty of care in relation to equipment or resources Experience of accurate data entry and validation of financial information Desirable Skills Experience and Knowledge Experience in payroll or finance NVQ 3 Qualification or equivalent level of experience in Payroll. Ability to understand, interpret, implement and communicate several complex terms and conditions of service within one organization Has an awareness of the law relating to payroll (i.e. employment rights and data protection) Experience of processing transactions on multi customer payrolls Standard Health & Safety manual handling skills The ability to Calculate Statutory and Non statutory deductions accurately and in accordance with the legal and organizational requirements Previous experience of seeking and suggesting continual process improvements, when identified through daily processing
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